Keswick Collective Event Terms & Conditions

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• Events must be booked at least 2 weeks in advance.
• A non-refundable $150 event booking deposit is required to hold your date.
• Final balance is due within 72 hours of booking. Failure to pay in full by the deadline will result in cancellation and forfeiture of deposit.
• Catering: $150 deposit to secure caterer, a 50% of the balance is due within 72 hours of booking.  The final balance is due 60 days prior to your event.
• All payments are non-refundable.
• By submitting payment, client agrees to these terms & conditions.

• A refundable $250 security deposit is due at booking, by check or paypal.
• Deposit will be refunded if no damage, violations, or additional cleaning fees are incurred.
• Damage exceeding $250 will result in additional charges billed to client.
• Certain rentals (e.g., Peacock Chair, Speaker/Microphones) require additional deposits and signed use agreements.

• Standard capacity is 30 guests (including children).
• Additional guests may be permitted with prior approval and applicable fees.
• Children must be supervised by an adult at all times. Running, climbing, or throwing items is not permitted. Repeated issues may result in the event being ended early.

• Weapons of any kind are not allowed on the property, regardless of permit or license.
• This includes firearms, large knives, tasers, pepper spray, fireworks, and any item intended to cause harm or intimidation.
• Anyone found with a weapon will be required to remove it from the premises immediately and may be banned from returning.
• Violation of this rule may result in immediate event termination without refund.

• Keswick Collective does not provide a commercial kitchen.
• We do not have the capability to heat, refrigerate, or store food or beverages.
• All food and drink must arrive ready-to-serve and remain the responsibility of the client and/or their caterer.
• KC staff will provide tables for setup as outlined in your rental package, but do not handle food prep or service.
• BYO alcohol permitted in compliance with PA law. No removal of open containers.
• Alcohol service must end by 10:00 PM in line with local ordinances.

Catering & Food Liability

• KC partners with select third-party caterers as an optional service with the Full-Service package.  These caterers operate as independent vendors, not employees or representatives of Keswick Collective.
• For the Full-Service package, KC will coordinate catering orders, delivery, buffet set-up, and basic replenishing of items during the event.  KC does not provide cooking, portioning, plating, or individual food service.
• For the DIY & Essentials packages, all food and beverage remains the sole responsibility of the client and/or their chosen caterer.  KC will provide tables, chairs (and disposable place settings where applicable) but does not assist with food set-up, serving, or cleanup for these packages.
• KC is not liable for food quality, temperature, safety, freshness, taste preferences, missing items, late arrival, caterer delays, or last-minute menu substitutions.
• In the event of illness, allergy reaction, or dissatisfaction with the catering or food service, the client agrees that Keswick Collective bears no responsibility and will not be subject to chargebacks, negative reviews, refunds, or credits.
• Outside caterers and food vendors must be approved in advance, provide proof of insurance, and sign a vendor liability waived.  KC reserves the right to deny any outside vendor that does not meet safety, insurance, or operational requirements.

• No removal or tampering with flower wall panels or permanent venue fixtures.
• No tape, nails, tacks, command strips, or adhesives may be used on walls, doors, or ceilings.
• Only tabletop and freestanding décor is permitted.
• Candles must be flameless/battery-operated.

• All trash must be placed in designated outside receptacles at the end of the event.
• If your package does not include cleaning, a $150 fee will be deducted from the security deposit.

• No double parking or loitering outside.
• One parking space in the rear lot is reserved for the event host. No additional vehicles permitted in the driveway. Violators may be towed.
• Noise must remain at a reasonable level. Local noise ordinance is 10:00 PM.

• All outside vendors must be disclosed and approved in advance. KC reserves the right to deny any vendor.
• Vendors must provide proof of insurance and sign a liability waiver.
• Photography and video are permitted for client use only.

• Clients are fully responsible for all guests, vendors, and activities during their rental.
• Fines for damages start at $250 and may exceed deposit amount.
• No alterations may be made to venue walls, flower walls, or décor.
• KC is not liable for injury, loss, or theft on the premises.

• Clients and guests may only be in the venue during the contracted rental period. Entry will begin at the agreed-upon start time, with a maximum 10-minute grace period. 
• If you arrive late, your rental period still ends at the scheduled time.
• If you are more than 30 minutes late without prior notice, Keswick Collective staff may not be available to grant access, and additional fees may apply. Clients must call or text immediately if delayed.
• Late departures are strictly enforced. A fee of $150 per 15 minutes will be charged for failure to vacate on time. Depending on our schedule, Keswick Collective reserves the right to contact authorities to have the premises cleared.
• All belongings must be removed by the end of the rental. Keswick Collective will not store items left behind and assumes no responsibility for lost, damaged, or discarded property.
• Setup and breakdown time must be included within your rental. Early entry is not permitted unless additional time has been booked in advance.
• Access limited to spaces included in your package. Basement, kitchenette, storage closets, and staff areas are off-limits.
• Security cameras are in use.

• Violations of venue rules may result in immediate termination of the event without refund.
• Agreement governed by the laws of the Commonwealth of Pennsylvania.